10 Essential Questions to Ask Your Wedding Planner Before Saying ‘Yes’

By Aakar Events | Trusted Wedding & Event Experts in Nepal

Planning a wedding is a once-in-a-lifetime journey. While it's exciting, it can also be stressful. From finalizing a budget to choosing the perfect venue, managing decorations, timelines, and multiple vendors, there’s a lot to juggle. This is where hiring a professional wedding planner can truly make a difference.

But before you sign any contract or make a commitment, it’s important to ask the right questions. A good wedding planner should not only be experienced but also compatible with your vision, style, and expectations. Whether you're planning a modern destination wedding or a traditional cultural celebration, these questions will help you find the right fit.

Here are the 10 most important questions to ask your wedding planner before saying "yes":

1. Are You Available on My Wedding Date?

This might sound obvious, but it’s the first thing you should confirm. Many experienced wedding planners are booked months or even a year in advance especially during peak wedding seasons. Always check availability before diving into details.

2. Have You Planned Similar Weddings Before?

Experience matters, but relevant experience matters more. Ask if the planner has worked on weddings that reflect your culture, size, and style. Whether you’re going for a minimalist outdoor wedding, a big fat Nepali wedding, or an intimate celebration, your planner should understand your vision and preferences.

3. What Wedding Planning Services Do You Offer?

Not all wedding planners offer the same level of service. Some only provide coordination, while others handle everything from start to finish. Ask clearly about the services provided, such as:

• Full or partial wedding planning
  Vendor recommendations and coordination
  Budget management
  Timeline creation and supervision
  On-site event day coordination
  Décor and theme styling
   
• Knowing exactly what’s included helps you avoid hidden costs later on.

4. Can I See Your Portfolio and Client Testimonials?

A reliable wedding planner will have a solid portfolio to show you. Look for real photos, videos, and feedback from previous clients. This will give you a better idea of their style, quality of work, and customer satisfaction.

5. How Do You Help With Budget Planning?

One of the biggest concerns for couples is the wedding budget. A professional planner should help you allocate your budget wisely—guiding you on where to save and where to invest. Ask how they can help you avoid unnecessary expenses and stick to your financial plan.

6. Who Will Be Present on My Wedding Day?

You need to know who will actually be managing your wedding on the big day. Ask:

• Will the lead planner be present at the event?
  How many team members will be there?
  Will they handle all the vendors and the event timeline?
   
• It’s important to know who will take responsibility and ensure everything runs smoothly.

7. Do You Work With Reliable and Trusted Vendors?

Planners often work with a network of photographers, caterers, decorators, makeup artists, and more. Ask if they have trusted vendor partners, and whether they can recommend ones that fit your style and budget. Good vendor connections can save you time, money, and stress.

8. How Do You Handle Last-Minute Issues?

Unexpected problems can happen—bad weather, delayed vendors, or missing items. A good planner should be calm, resourceful, and ready with backup plans. Ask how they manage emergencies and make sure everything stays on track.

9. What Is Your Booking Process and Payment Policy?

Before signing any contract, understand:

• How do you reserve a date?
  What is the payment schedule?
  Are there cancellation or refund policies?
   
• Transparency in contracts and payments is a sign of professionalism. Avoid planners who are vague about terms or charge hidden fees.

10. What Makes You Different From Other Planners?

This question helps you understand the planner’s personality and values. What is their creative approach? How do they handle pressure? Why do they love what they do? Choose someone who truly cares about making your day special, not just completing a checklist.

Final Thoughts

Choosing the right wedding planner is one of the most important decisions you’ll make while planning your big day. Asking these questions will help you gain clarity, build trust, and ensure you’re in good hands.

If you’re looking for a professional team that listens to your ideas, respects your culture, and creates unforgettable wedding experiences, Aakar Events is here to help. From elegant décor to seamless coordination, we bring your dream wedding to life with love, care, and creativity.